- A company has to prove it fulfils two main conditions for an issuing of a business permit:
- the manager or the operating officer has to satisfy the required legal conditions, qualifications and possess professional integrity for the activity concerned).
- the business has to be settled in a fixed physical establishment in Luxembourg (this excludes allso-called ‘letterbox companies’).
- Other conditions for a performing of a commercial, craft or industrial activity are:
- Professional integrity (it is based on the applicant’s judicial history for the last 10 years) and on the elements brought to light by an administrative investigation;
- Professional qualification with regard to the planned activity (traders or specially regulated commercial activities (including industrial activities), liberal professions (requiring a business permit and skilled craftsmen);
- Establishment in Luxembourg (the business permit is only granted if there is a physical installation in Luxembourg set up, which includes an infrastructure suitable for the nature and scale of the concerned activity-i.e. an office or premises suitable for a performance of the specific activity in question);
- Effective and permanent management of the business by the business permit holder who must effectively manage and run the company in person, on a regular and daily basis (a distant home address could be detrimental to the application). The permanent presence of a third person, even if authorized to commit the business, is not enough to make up for the absence of the business permit holder. The business permit holder has to be connected to the business (as an owner, associate, shareholder or salaried worker of the business).
- Compliance with tax and business obligations (the business manager must not have evaded business and tax obligations in his/her previous or current business activities, whether these activities were carried out under his/her own name or through a company run by the said person).
LU Commercial company’s operations are monitored by general meetings of shareholders. Obligation to audit company’s financial statements depends on size criteria. An audit is performed either by an internal auditor (commissaire aux comptes) or statutory auditor (réviseur d’entreprises).
Tax and Accounting Obligations
A commercial company is considered to be a Luxembourg resident for tax purposes and has to file annual financial statements in compliance with Luxembourg legislation.
Transparent companies (partnerships): This type of company is comparable to a sole proprietorship: although the company files a tax return to jointly establish the commercial profit and a declaration for the commercial tax it is not considered to have a separate tax status.
Profit is subject to income tax at the level of each partner, since the partnership does not have the status of a corporate entity for tax treatment purposes. The taxable profit is divided among the partners pro rata to their respective share in the business.
Communal business tax is paid by the business (if a commercial activity is carried out or in the case the entity is a law firm). Net wealth tax is payable by each partner (who is opaque company) based on their percentage share in the business.
Taxation is made in two parts:
1. Calculation of the taxable commercial profit;
2. Division of the taxable profit between the different partners pro rata to their respective share in the business and charging of said profit to their respective overall incomes.
Opaque (capital) company – The company has a separate tax status from that of its shareholders. Its tax obligations are separate from those of its shareholders. It is a separate taxpayer and files a tax return for corporate income tax and communal business tax.